One cloud platform for property owners in India — manage buildings, rooms, beds, tenants, rent collection, expenses, utilities, staff payroll, and complaints. Built for paying guest accommodations, hostels, co-living, and rental properties.
Replace WhatsApp chaos, Excel sheets, and paper registers with one professional system.
Mr. Rajesh Sharma owns three PGs in Bengaluru — Sunrise Boys PG, Green Valley Girls PG, and Urban Co-living. Before this software, he checked 6 WhatsApp groups daily. Now one morning dashboard shows ₹4.2 lakh collected this month, 12 pending rents, and 3 open complaints across all properties in under 2 minutes.
Click any module for a detailed guide with real Indian business scenarios.
Full building structure: property → floors → rooms → individual beds. Rent per bed or per room. Photos, amenities, vacancy tracking, and online PG listings.
OTP login, online registration, Aadhaar upload, bed allocation, parent contact, complaints, and checkout — full tenant lifecycle.
Monthly rent dues, UPI/card via Razorpay, cash recording, partial payments, overdue tracking, receipts, and owner collection dashboard.
Every property cost recorded with category, receipt photo, and monthly/yearly profit reports.
Grid + inverter readings per room. Auto unit calculation added to tenant monthly bill.
Staff monthly salary, mid-month advances, auto deduction, PDF salary slips, property-wise labour cost.
Delegate to accountant, warden, manager — each sees only what they need. Safe multi-property operations.
Structured tickets with photos, categories, assignment, and resolution tracking — no lost WhatsApp messages.
Police verification forms, document storage, rent agreement PDF generation for legal compliance.
Owners subscribe to use the platform. Plans based on properties, beds, and team size — pricing announced soon.
Owner dashboard, tenant app, employee portal, marketing website, and admin panel — all one connected system.
Property owners will subscribe to use the software. Plans are designed around your portfolio size.
We are finalizing subscription tiers for single-property owners, multi-PG operators, and enterprise chains. Pricing will be announced at launch — no fixed rates are published today.
| Planned Tier | Designed For | What It Will Include |
|---|---|---|
| Starter | First-time PG owner, 1 property | Tenant portal, rent tracking, basic reports |
| Growth | 2–3 properties, growing team | Payroll, multi-property dashboard, online payments |
| Enterprise | Large chains, multi-city | Unlimited scale, priority support, custom onboarding |
Five user types — each with secure, limited access.
Full control of properties, finance, staff, and subscription.
Pays rent, raises complaints, manages checkout from phone.
Delegated manager with specific permissions only.
Cleaners, electricians on payroll — managed by owner, no login.
Platform team — plans, master data, owner account activation.
How Property Management Software brings every part of your property business onto one cloud platform — built for Indian PG owners, hostels, and co-living operators.
Property Management Software is cloud-based Property Management Software sold as a monthly subscription. Owners in Bengaluru, Pune, Hyderabad, and across India use it to run paying guest accommodations, hostels, and rental properties without juggling WhatsApp groups, Excel sheets, and paper registers.
The platform earns recurring SaaS revenue while giving owners a professional operating system: tenants get self-service, staff get controlled access, and investors see a scalable product in a large, fragmented market.
| Segment | Typical Size | Primary Pain Solved |
|---|---|---|
| Single PG owner | 1 property, 30–60 beds | Rent tracking, utility billing, tenant records |
| Multi-property operator | 2–10 PGs or hostels | Consolidated dashboard, staff delegation |
| Co-living brand | 100+ beds, branded experience | Online discovery, agreements, subscriptions |
| Property management company | Managed assets for owners | Reporting, payroll, expense proof |
Mr. Rajesh Sharma owns Sunrise Boys PG, Green Valley Girls PG, and Urban Co-living in Bengaluru — 142 beds total. Before Property Management Software he checked three WhatsApp groups every morning. Now one login shows ₹4.2 lakh collected this month, 12 pending rents, and 3 open complaints across all properties in under two minutes.
| Module | What It Does | Who Uses It |
|---|---|---|
| Property & Rooms | Floors, rooms, beds, amenities, photos for listings | Owner, warden, manager |
| Tenant Management | Registration, stay, checkout, parent contacts | Tenant, owner, staff |
| Rent & Payments | Monthly rent, UPI/card via Razorpay, receipts | Tenant, owner, accountant |
| Expenses | Categorized spending with bills and reports | Owner, Priya (accountant) |
| Meter & Utilities | Grid + inverter readings, per-bed electricity bills | Owner, warden Suresh |
| Payroll | Salaries, advances, slips for housekeeping & security | Owner, HR |
| Staff & Permissions | 40+ granular roles — see only what each role needs | Owner |
| Complaints | Structured tickets from tenant to resolution | Tenant, staff, owner |
| Verification & Agreements | Aadhaar workflow, rent agreement PDFs | Owner, tenant, legal |
| Subscription | Starter / Growth / Enterprise plans and limits | Owner, super admin |
Property Management Software targets India's ₹8,000+ crore organized PG/co-living segment with a full-stack SaaS model: subscription ARR from owners, clear upgrade path as bed count grows, and low marginal cost per new customer once onboarding is standardized.
Owners will subscribe on a monthly or annual basis when commercial plans launch. Tier limits (properties, beds, staff seats) encourage upgrades as the business grows. Super Admin activates subscriptions after payment verification — common for Indian B2B sales with bank transfer or UPI. Pricing is coming soon — see Subscription Plans.
Complete digital control of your buildings — from one PG to a multi-city portfolio. Every floor, room, and bed tracked in real time.
Property Management Software models how Indian PG and hostel businesses actually work: you do not rent "a room" to one person — you rent individual beds inside shared or private rooms across multiple floors. This module is the foundation of everything else — rent, tenants, meters, and complaints all connect to a specific bed in a specific property.
Owner: Mr. Rajesh Sharma
Address: 14th Cross, Koramangala, Bengaluru
Type: Boys PG · 4 floors · 12 rooms per floor · 4 beds per room = 48 beds total
Current occupancy: 46 beds occupied, 2 vacant (Bed 204-C and Bed 312-A)
Rent range: ₹7,500 – ₹9,500 per bed depending on room (corner beds premium)
| Level | What it means | Real example | Why it matters |
|---|---|---|---|
| Property | One building / one PG location | Sunrise Boys PG | Separate finance, staff, and reports per site |
| Floor | Physical floor in building | Floor 2 (12 rooms) | Floor-wise view for warden daily walk |
| Room | Room number with sharing type | Room 204 — 4-sharing | Electricity meter usually per room |
| Bed | Individual sleeping unit | Bed 204-C | One tenant = one bed; prevents double booking |
| Setting | Options | Example |
|---|---|---|
| Sharing type | Single, Double, Triple, 4-sharing, 6-sharing | Room 204 = 4-sharing |
| Rent mode | Per bed OR per entire room | Most PGs: per bed |
| Electricity | Included in rent OR billed separately | Sunrise: separate — meter module bills tenants |
| Room amenities | AC, attached bath, balcony | Room 301 premium ₹10,000/bed |
| Bed status | Vacant, Occupied, Reserved, Maintenance, Blocked | 204-C = Vacant (shown online) |
Rahul Kumar browses available beds at Sunrise Boys PG online. He sees Bed 204-C — Vacant, ₹8,500/month, 4-sharing, Wi-Fi included, electricity separate. He registers and selects this bed. System immediately marks 204-C as Occupied. No other tenant can book the same bed. Warden Suresh sees updated floor plan on his phone.
Owners and wardens see a visual layout of each floor:
Mr. Sharma switches between three properties in one click:
• Sunrise Boys PG — 96% full (46/48)
• Green Valley Girls PG — 88% full (35/40)
• Urban Co-living — 91% full (55/60)
He notices Green Valley below target and plans a referral offer for existing tenants.
Properties can be listed publicly so tenants search by state and city before visiting:
Per bed or room, owner records:
When Room 102 needs painting for 5 days, owner blocks Bed 102-A and 102-B without deleting history. Occupancy reports show sellable beds separately from blocked — accurate revenue forecasting.
Standard lists maintained by platform admin — owner picks what applies:
| Action | Owner | Warden (Employee) | Accountant |
|---|---|---|---|
| Create / delete property | ✓ | — | — |
| Add / edit rooms | ✓ | ✓ (if permitted) | — |
| View floor-wise layout | ✓ | ✓ | — |
| Block bed for maintenance | ✓ | ✓ | — |
| Upload property photos | ✓ | ✓ | — |
From discovery and OTP registration to checkout — complete lifecycle management for paying guests and hostel residents.
Property Management Software supports the full journey: discovery → registration → verification → active stay → notice → checkout. Each stage has clear status for owner and tenant.
| Stage | Owner View | Tenant View |
|---|---|---|
| Interested | Lead from listing | Browse beds, save property |
| Registered | Pending verification | Upload Aadhaar, photo |
| Active | Rent & complaints | Pay rent, raise tickets |
| Notice given | Expected vacate date | Checkout checklist |
| Checked out | Archive, deposit settlement | Read-only history |
Rahul Kumar, B.Tech student from Patna, finds Sunrise Boys PG online. He logs in with mobile OTP, selects Bed 204-C, uploads Aadhaar and college ID, and adds father Mr. Vijay Kumar as emergency contact for payment SMS.
No passwords to forget. Tenants verify Indian mobile numbers; OTP delivered via SMS/WhatsApp integration. Reduces fake accounts and matches how users already authenticate daily.
Aadhaar, photo, and optional college offer letter stored securely. Owner or delegated staff approves before check-in. Rejected documents request re-upload with reason.
Rahul's rent is due on the 5th. SMS goes to Rahul and optionally to Mr. Vijay Kumar. Father pays via UPI link while Rahul is in class — rent marked paid without warden involvement.
Track every rupee — monthly rent, utilities, online UPI payments, cash at office, overdue follow-up, and owner collection dashboard.
The payment system is the financial heart of Property Management Software. It answers three questions every PG owner asks daily: Who paid? Who still owes? How much did I collect this month? Everything links to a specific tenant and bed — no manual Excel reconciliation.
Total expected rent: 46 occupied beds × avg ₹8,600 = ₹3,95,600
Collected by 10 June: ₹3,89,200 (38 tenants paid)
Pending: 8 tenants (₹68,800)
Overdue (7+ days): 3 tenants — Rahul's roommate list flagged for warden follow-up
Mr. Sharma's view: One dashboard, all numbers, no WhatsApp screenshot hunting
| Method | How it works in the system | Real example |
|---|---|---|
| UPI / Card (Razorpay) | Tenant pays from app or link; payment auto-confirmed; receipt generated | Rahul pays ₹8,916 (rent + electricity) on 5 June via PhonePe — status → Paid instantly |
| Cash at PG office | Warden or owner records cash with date and optional note | Tenant Vikram pays ₹8,500 cash to Suresh on 3 June — Suresh records in app same day |
| Bank transfer (NEFT/IMPS) | Owner marks paid after verifying bank SMS / statement | Parent of tenant sends ₹25,500 for 3 months — owner enters reference number |
| Partial payment | System tracks amount paid vs remaining balance | Tenant pays ₹5,000 now, ₹3,500 next week — status = Partial until full |
One screen for the entire business (or filtered by property):
Three tenants at Sunrise Boys PG are 7+ days overdue (total ₹25,500). System sends WhatsApp reminder on day 3 and day 7. Warden Suresh gets a task list with room numbers. He visits Room 208 and Room 115 — two pay on the spot (cash recorded). One tenant requests 5-day extension — owner adds note on record.
Professional documents build trust — especially with parents paying from another city:
Sunrise Boys PG · Bed 204-C · June 2026
Rent: ₹8,500 · Electricity (32 units): ₹416 · Total paid: ₹8,916
Mode: UPI · Date: 5 June 2026 · Receipt #INV-2026-06-0442
Sent automatically to Rahul's father's WhatsApp.
When enabled, tenants pay via secure payment gateway:
| Status | Meaning | Example |
|---|---|---|
| Pending | Due date not passed or not yet paid | June rent created 1 June, due 5 June |
| Paid | Full amount received | Rahul paid ₹8,916 on 5 June |
| Partial | Some amount paid, balance remaining | ₹5,000 of ₹8,500 paid |
| Overdue | Past due date, not fully paid | Today 12 June, still ₹8,500 pending |
| Waived | Owner forgives amount (goodwill/discount) | ₹500 late fee waived for loyal tenant |
Record every rupee spent on maintenance, utilities, salaries, and supplies — with categories, proofs, and monthly reports.
Owners who only track rent see half the picture. Property Management Software captures operating costs so true profit per property is visible — critical when investors ask for unit economics.
| Category | Examples | Typical Entry By |
|---|---|---|
| Maintenance | Plumber, AC repair, painting | Warden or owner |
| Utilities (property) | Common area EB, water tanker | Accountant Priya |
| Housekeeping supplies | Detergent, phenyl, mop | Lakshmi via staff form |
| Food / mess | Vegetables, cook salary top-up | Mess manager |
| Marketing | Justdial, Google ads | Owner |
| Staff | Non-payroll bonuses, tips | Owner |
Priya (accountant) logs ₹2,400 for plumber repair in Room 312, attaches bill photo from phone, tags Sunrise Boys PG. Mr. Sharma approves weekly batch — expense hits June P&L immediately.
Photo of bill or invoice stored with amount, date, payment mode (cash/UPI/credit). Reduces disputes with partners and supports tax filing with CA.
June expenses: ₹1.1L maintenance, ₹45K groceries, ₹18K internet across three properties. Mr. Sharma sees Green Valley spending 12% more on food than Sunrise — investigates mess vendor contract.
Dual-meter electricity billing (grid + inverter) common in Indian PGs — fair per-tenant utility charges from room readings.
Many Bengaluru PGs have BESCOM grid plus inverter during cuts. Tenants expect transparent split. Property Management Software records both readings per room and allocates cost by sharing ratio or per bed.
Warden Suresh walks Floor 2 on the 28th: Room 204 grid 45210→45380 kWh, inverter 1200→1245 units. System calculates ₹420 per bed for June utilities at Sunrise Boys PG.
| Step | Who | Output |
|---|---|---|
| Enter readings | Warden / staff | kWh consumed per room |
| Apply tariff | System | ₹/unit from owner settings |
| Split by bed | System | Per-tenant utility line item |
| Invoice tenant | Owner / auto | Added to rent or separate UPI |
Rahul questions high bill. Owner opens reading history: grid + inverter photos attached by Suresh. Rahul sees exact dates and units — pays without argument.
Owner sets grid rate, inverter rate, and common-area load sharing. Fixed monthly caps optional for premium rooms with AC.
Water tanker or canister costs logged as property expense or allocated by formula. Gas for mess tracked separately from tenant electricity.
Manage housekeeping, security, warden, and cook salaries — advances, deductions, and downloadable salary slips.
Typical Sunrise Boys PG staff: warden, 2 housekeeping, 1 security, 1 cook. Salaries often include cash advances mid-month. Property Management Software tracks advances and deducts at payout.
| Staff | Role | Typical Salary |
|---|---|---|
| Suresh | Warden | ₹22,000 |
| Lakshmi | Housekeeping | ₹14,000 |
| Ramesh | Security | ₹16,000 |
| Mess cook | Kitchen | ₹18,000 |
Mr. Sharma runs payroll on 30 June. Lakshmi had ₹3,000 advance on the 10th — net pay ₹11,000. Salary slip PDF sent on WhatsApp. Total payroll ₹70,000 across Sunrise staff hits expense reports.
One security guard covers Sunrise and Green Valley. Owner allocates 50% salary cost per property for accurate per-site P&L — investor-ready reporting.
PDF slip with earnings, deductions, net pay, and property letterhead. Staff trust increases; labour disputes decrease.
Invite wardens, accountants, and managers with granular permissions — 40+ controls so delegation is safe.
Employees log into Property Management Software with mobile/email and permissions. Payroll staff may only appear in salary module (e.g. part-time cook). Both matter for operations and cost tracking.
Permissions are grouped by module: Properties, Tenants, Finance, Expenses, Meters, Complaints, Payroll, Reports, Settings. Owner toggles fine-grained actions (view, create, edit, delete).
Permissions: view tenants, assign beds, meter readings, update complaints. Cannot see owner subscription, delete properties, or export bank reports. Suresh's daily work is faster; risk of fraud is lower.
| Role | Typical Access |
|---|---|
| Accountant (Priya) | Expenses, rent reports, reconciliation |
| Warden (Suresh) | Meters, complaints, check-in |
| Front desk | Tenant registration assist |
| Regional manager | Multi-property read-only dashboards |
Former front-desk staff leaves job. Owner disables login instantly — no password change drama. Audit log shows last activity date for security review.
Critical actions log who changed rent, approved checkout, or deleted expense. Owners settle internal disputes with facts.
Structured maintenance tickets from tenants — assign staff, track SLA, and improve satisfaction scores.
Complaints in chat groups get lost, have no priority, and no closure proof. Property Management Software tickets have ID, category, photos, assignee, and status — professional support at PG scale.
Rahul Kumar raises urgent AC complaint for Room 204. Ticket #1042 assigned to electrician Raju. Suresh updates status: In progress → Resolved in 6 hours. Rahul rates 4 stars — owner sees SLA met.
| Priority | Target Response | Example |
|---|---|---|
| Urgent | 4 hours | No water, AC in summer |
| Normal | 24 hours | Wi-Fi slow |
| Low | 72 hours | Paint touch-up |
June: 28 complaints at Sunrise, 25 resolved, 3 overdue. Top category: Wi-Fi. Mr. Sharma upgrades router contract — data-driven ops instead of guessing.
Tenants attach photos and see status timeline. Staff get notifications for assigned tickets. Owners see heatmap by property and category.
Tenant verification workflows and rent agreement PDFs — compliance-friendly for Indian PG operators.
Police verification and written rent agreements are standard expectations in Karnataka and other states. Property Management Software digitizes collection, storage, and agreement generation without replacing legal advice.
Rahul uploads Aadhaar mask (front) and college ID. Suresh verifies within 2 hours. Mr. Sharma exports monthly tenant register for local station — one click, all beds listed with ID numbers.
Template with owner name, property address, bed number, rent, deposit, notice period, and house rules. Both parties acknowledge digitally; PDF stored for download.
| Clause | Configurable |
|---|---|
| Monthly rent & deposit | From bed assignment |
| Notice period | 15 / 30 days |
| Guest policy | Owner text |
| Lock-in | Optional |
| GSTIN on invoice | If registered |
Co-living brand adds logo and custom terms on Enterprise plan. Rahul receives branded agreement on WhatsApp before check-in — professional first impression.
Documents encrypted at rest; access limited by role. Tenants cannot download other tenants' Aadhaar. Owner responsible for lawful use per Indian IT and privacy norms.
How property owners will access the software — subscription model explained. Commercial pricing coming soon.
We are not publishing fixed prices today. Plans and rates will be announced at commercial launch. Contact us for early access and pilot programmes.
Property Management Software is sold as a monthly or annual subscription to property owners. Tenants do not pay the software company — they pay rent to the owner. The owner pays to use the platform that helps them manage everything.
Like paying for internet or accounting software — the PG owner subscribes to run their business digitally. Bigger portfolio = higher tier plan with more properties, beds, and staff seats.
| Feature | Starter | Growth | Enterprise |
|---|---|---|---|
| Target customer | First PG, single building | 2–3 properties, growing team | Multi-city chains, 100+ beds |
| Properties | 1 | Multiple (limited) | Unlimited |
| Bed capacity | Small PG (up to ~50 beds) | Medium portfolio (~200 beds) | Large scale |
| Login employees | Small team (owner + 2–3 staff) | Larger delegated team | Central ops + property managers |
| Tenant portal | ✓ | ✓ | ✓ |
| Rent & payment tracking | ✓ | ✓ | ✓ |
| Online payments (Razorpay) | ✓ | ✓ | ✓ + priority |
| Meter & utilities | Basic | Grid + inverter | Advanced reports |
| Payroll & salary slips | ✓ | ✓ | ✓ |
| Support | Priority chat | Dedicated manager |
Ms. Ananya Reddy — owns one 24-bed Girls PG in Hyderabad. She is the owner and hires one warden. She needs tenant registration, rent tracking, and basic reports. Starter tier is designed for this profile.
Mr. Rajesh Sharma — Sunrise Boys PG, Green Valley Girls PG, Urban Co-living in Bengaluru (~120 beds). He has accountant Priya, warden Suresh, and 4 operational staff. Growth tier covers multi-property dashboard, payroll, and team permissions.
StayEasy Co-living Pvt Ltd — 15 properties across Bengaluru, Pune, and Chennai. Central HR and finance team. Enterprise tier planned for unlimited scale, onboarding support, and board-level reporting.
Tenants and day-to-day rent transactions are not limited by subscription — limits protect platform cost while keeping the product accessible to small PG owners.
Platform operators configure plan catalog, activate subscriptions after payment verification, and support owners during onboarding. This is separate from the PG owner's day-to-day property work.
Planned and evolving user interfaces — owner web dashboard, tenant mobile experience, and admin console.
Property Management Software delivers value through focused apps per role. All connect to the same secure backend so data is always in sync.
| Application | Primary User | Key Jobs |
|---|---|---|
| Owner Web Dashboard | Mr. Rajesh Sharma | Analytics, properties, finance, staff |
| Tenant Mobile Web / App | Rahul Kumar | Pay rent, complaints, documents |
| Employee Portal | Suresh, Priya | Meters, complaints, limited entries |
| Super Admin Console | Property Management Software team | Owners, plans, activations |
Responsive web app for desktop and tablet — morning command center. Charts for collection, occupancy, expenses, and complaints. Works in Chrome on any laptop; no install required.
Mr. Sharma switches property from dropdown: Sunrise vs Green Valley. Rent chart animates to selected site. He prints monthly PDF for partner meeting in 30 seconds.
Mobile-first design — large buttons, OTP login, UPI deep links. Works on ₹8,000 Android phones common among students. Hindi/English labels planned for wider adoption.
Rahul bookmarks tenant portal on home screen — feels like an app without Play Store delay. Push-less reminders via SMS/WhatsApp until native app ships.
Every person in the property ecosystem — owner, tenant, employee, and platform admin — gets the right tools and nothing more.
Property Management Software separates responsibilities so owners can delegate safely. A housekeeper never sees subscription billing; a tenant never sees another tenant's Aadhaar. Permissions are designed for real Indian PG operations.
| Role | Description | Typical Person |
|---|---|---|
| Owner | Full control: properties, finance, staff, subscription | Mr. Rajesh Sharma |
| Tenant | Personal portal: rent, complaints, profile, agreements | Rahul Kumar (B.Tech student) |
| Employee | Limited modules per permission set (40+ options) | Warden Suresh, Priya (accountant) |
| Staff (payroll) | Salary records; may not log into app daily | Lakshmi (housekeeping) |
| Super Admin | Platform-wide: plans, owner approval, support | Property Management Software operations team |
Owners register with mobile OTP, complete KYC (Aadhaar, PAN, bank proof), and choose a subscription plan. Once approved, they create properties, invite staff, and see consolidated analytics.
Mr. Sharma opens Property Management Software at 8 AM: Sunrise Boys PG shows 46/48 beds occupied, ₹3.8L collected in June, 4 pending rents, and 1 urgent complaint (AC in Room 204). He assigns the complaint to maintenance staff without visiting the property.
Tenants discover a PG online or receive an invite link. They verify mobile OTP, upload photo and Aadhaar, select an available bed, and accept house rules. During stay they pay rent, view utility bills, and raise complaints.
Rahul Kumar joins Sunrise Boys PG in June: registers for Bed 204-C at ₹8,500/month, adds father's number for payment reminders, pays rent on the 5th via UPI, and raises a complaint about Wi-Fi — tracked until the router is reset.
Owners create employees with specific permissions: e.g. "record expenses only," "enter meter readings," "view complaints but not salaries." This mirrors how wardens and accountants work on-site without full owner access.
Super Admin approves new owners, configures subscription plans, activates subscriptions after payment, and monitors platform health. This role is for Property Management Software staff, not PG owners.